At Coconut we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for experienced top talent to fill the role below:
Job ID: 1784584161376
Executive Assistant / Operations Coordinator
Remote
$650 to $750 / month
Part-time · 20 hrs/week
Timezone: Flexible, with an overlap of 2-3 hours within US business hours
Job Description
Experience Needed / Responsibilities
Build operational processes and workflows from the ground up
Create SOPs, onboarding workflows, and internal documentation
Research tools, systems, and best practices for the business
Assist with admissions consulting support and client coordination
Manage calendar and inbox
Recommend and help implement a CRM
Build and maintain client follow-up systems
Track tasks, deadlines, and ongoing projects
Coordinate administrative and operational activities
Assist with marketing initiatives, including newsletters, content creation, and building an annual content calendar
Provide general executive and administrative support as the business scales
Admissions consulting or education industry experience
Startup experience
Experience documenting SOPs and workflows
Non-negotiable Requirements
Experience building operational systems and processes from the ground up
Strong executive assistant and operations coordination experience
Comfortable researching, recommending, and implementing business tools and automations
Industry Tools / Experience
CRM and automation tools
Before Applying
To streamline your application, please carefully review and complete ALL ITEMS below before proceeding to the application form.
1
English Proficiency Rating
You will need to enter your CEFR English proficiency level in the application form. If you're unsure of your rating, you can take a quick assessment here.
2
1-Minute Introduction Video
Record a short video introducing yourself (Loom works best) and paste the link in your application. Tell us who you are, what you've done, and why this role fits you.