At Coconut we connect founders and businesses with top-tier remote talent while prioritizing meaningful, reliable partnerships. We believe success happens when everyone wins. Clients achieve their goals, and our virtual professionals find purpose and growth in their work. We're currently looking for experienced top talent to fill the role below:
Job ID: 1792091544490
Sales Support Executive Assistant
Remote
$800 / month
Part-time · 20 hrs/week
Timezone: CST
Job Description
Experience Needed / Responsibilities
Reports directly to the CMO of a fast-growing marketing agency and supports a major sales push
Attends prospect calls silently to capture notes and action items
Confirms action items with the CMO over Slack after each call and executes them
Drafts, builds, and sends business proposals in Quiller using existing templates
Coordinates with internal design and development teams to put together custom quotes
Makes edits and amendments to proposals and contracts
Manages follow-ups across multi-call deals, including email and text-based outreach to prospects
Maintains the HubSpot CRM, keeping deal stages, deal values, and records up to date
Handles the 5 to 6 emails, internal coordination, and admin that surround each deal so the CMO can focus on calls
Submits work for CMO review and approval before anything goes out to prospects
Has prior experience in a sales support or sales-adjacent role
Has experience communicating with prospects and clients by phone
Good to Have
AI native and highly comfortable using Claude or similar AI tools to manage workflows and day-to-day work
Background working at or with a marketing agency
Experience in a fast-paced sales environment, with a reputation for working quickly and efficiently
Natural, conversational spoken English for potential future client-facing work
Non-negotiable Requirements
Excellent written and spoken English
Familiarity with sales and marketing processes and terminology
Availability to work at least an 8-hour window between 8AM and 6PM Central Time
Industry Tools / Experience
Marketing agency and sales experience
HubSpot, including CRM management and the built-in dialer
Quiller for interactive proposals
Asana for project management
Slack, Gmail, Google Voice, and Zoom
Google Drive, Docs, and Sheets
Claude and other AI tools
Read AI for call notes and action items
Before Applying
To streamline your application, please carefully review and complete ALL ITEMS below before proceeding to the application form.
1
English Proficiency Rating
You will need to enter your CEFR English proficiency level in the application form. If you're unsure of your rating, you can take a quick assessment here.
2
1-Minute Introduction Video
Record a short video introducing yourself (Loom works best) and paste the link in your application. Tell us who you are, what you've done, and why this role fits you.